How to Reschedule Meeting in Outlook

Knowing how to reschedule a meeting in Outlook is crucial for effective time management. Whether it’s due to an emergency or an unexpected event, understanding the process can save you time and keep your schedule organized. This article provides a clear tutorial on adjusting meetings in both the classic and new versions of MS Outlook.

Rescheduling in Microsoft Outlook 2016 and 2021

To adjust a meeting in MS Outlook 2016 or 2021, follow these steps:

1. Launch the Microsoft Outlook app on your device.
2. Click the “Calendar” icon from the left-hand bottom bar.
3. Locate the meeting you need to adjust in the day-by-day view.
4. Double-click the meeting to open the meeting details panel.
5. Update the ‘Start time’ to the new preferred date.
6. Adjust the meeting duration using the slider next to the “Start Time” box.
7. Set the “End Time” manually if the meeting length changes.
8. Use the “Invite attendees” feature to modify the attendee list in the ‘Optional‘ section.
9. Update the “Location” if necessary.
10. Click “Send Update” to notify attendees of the new meeting time.

Following these steps will ensure the meeting schedule is updated in Microsoft Outlook and all attendees are informed.

Rescheduling in Microsoft Office 365 (Web)

For those using MS Office 365 and Outlook on a browser, here are the steps to adjust a meeting:

1. Log in to Microsoft Office 365 with your credentials.
2. Select “Outlook” from the left-hand ribbon to open it in a new tab.
3. Click the Calendar icon to open your calendar.
4. Find the meeting you need to modify and double-click it.
5. Click the “Edit” option in the top menu of the event.
6. Make the necessary changes (date, time, etc.) and click the “Save” icon.

These steps will ensure all changes are saved efficiently in your Outlook calendar.

Comparison of Steps

Step	Outlook 2016/2021	Outlook 365 (Web)
Access	Open Outlook app	Log in to Office 365
Calendar	Select Calendar icon	Click Calendar icon
Find Meeting	Double-click meeting	Double-click meeting
Edit	Open meeting details	Click “Edit”
Save	Send Update	Click “Save”

Final Thoughts on Adjusting Outlook Meetings

Adjusting a meeting in Outlook, whether you use the classic or web version, is a simple process that keeps everyone informed. Knowing how to reschedule a meeting in Outlook is essential for managing your time and commitments efficiently.